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Payments & Invoicing

Done. Invoiced.
Paid.

The invoice is generated from the work the customer already approved, they pay by card from the same portal, and reminders chase the stragglers, while every payment syncs to your books.

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Invoice INV-2031

Paid

Model 3 · L. Chen

From RO-1038 · Net 15 · due Jul 22

Front brake pads & rotors€640.00
Oil & filter change€89.00
Total collected€729.00
Paid by card · Stripe2 min after sending
Synced to QuickBooksautomatic

Approved estimate services become invoice lines, payments post back to the order, and the whole trail syncs to your accounting.

EstimatesPayments & InvoicingIntegrations

The invoice is the order, numbered and dated.

Invoices generate straight from the repair order with sequential numbering, so what the customer approved is exactly what they’re billed. Payment terms set the due date: custom terms, with per-customer defaults like On Receipt.

  • Invoice generated from the completed order, with no re-typing
  • Sequential invoice numbering and paid / partial / unpaid / overdue statuses
  • Custom payment terms with shop and customer defaults
Order RO-1038Complete2 services authorized
Front brake pads & rotors€640.00
Oil & filter change€89.00
Authorized total€729.00
Generate invoice
INV-2031Unpaid€729.00

Issued

Jul 7

Terms

Net 15

Due

Jul 22

UnpaidPartialPaidOverdue
Payment termsShop default On Receipt · this customer Net 15Change

Nothing re-typed. The numbering is sequential and the terms come from the customer's default, and the invoice keeps a snapshot of exactly what it billed.

Pay now, from the same link they approved on.

The portal the customer already trusts gets a Pay Now button: a secure Stripe checkout that marks the invoice paid the moment the charge lands. Cash or terminal at pickup? Record a manual payment against the invoice in seconds.

  • Stripe checkout on the customer portal: card, no account needed
  • Invoice status updates automatically when payment lands
  • Manual payment recording for cash and in-person card
Demo Auto Shop Secure link

Your invoice

INV-2031 · Model 3 · due Jul 22

Front brake pads & rotors€640.00
Oil & filter change€89.00
Amount due€729.00
Pay now

Secure Stripe checkout · card, no account needed

Payment receivedinvoice marked paid
Card · Jul 8, 11:04€729.00

Or recorded at the counter

CashCard terminalBank transfer

Paying at the counter instead? Record the cash or terminal payment against the same invoice.

The payment chases itself.

Set a reminder cadence once (before due, on due, overdue) and GarageFlow works each invoice’s due date daily, over email and WhatsApp, with staff notifications when you want a human in the loop. The dashboard shows who owes what, at all times.

  • Configurable reminder schedule per shop, run daily off invoice due dates
  • Email and WhatsApp reminders, plus staff notifications
  • Customer aging and largest-unpaid views on the dashboard

Owed to you

€4,318

6 invoices

Overdue

€1,146

INV-1029

Collected

€14,094

this month

Payment reminders

Worked daily off each invoice's due date

3 days before dueEmail
On the due dateEmail + WhatsApp
5 days overdueEmail + notify staff
INV-1029 · €1,146.00 still dueSent today 08:00 · 5 days overdue

Customer aging

6 invoices

Current

€2,043

1 to 30

€829

31 to 60

€300

60+

€1,146

Next to this, in the same flow.

The two features this one takes from or hands on to, and what actually crosses between them.

Comes in from

EstimatesAuthorized services arrive as invoice lines at the prices the customer already agreed to.
All eleven features

Common questions.

Have a question not answered here? Contact us.

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