GarageFlow is auto repair shop software for independent garages and small shop groups. One repair order carries the job from the first estimate through digital inspection, customer authorization, the work itself, the invoice and the payment. The same job is never re-typed into a second system.

Can customers approve estimates online?

Yes. You send one branded link and the customer opens it with no app and no login. They tick the work they want, decline the rest, then Approve & Sign on their phone. The authorization is stored against the order with the date, the method and the signature.

How do digital vehicle inspections work?

A technician works through your inspection template, marking each item passed, needs attention or failed, and attaching photos. The customer sees the flagged items on their phone and requests a quote on the ones they want. Anything left unticked is deferred, and GarageFlow builds the estimate from exactly what they asked for.

Can customers reply directly by email?

Yes. Every repair order has its own conversation thread. When you send a message from GarageFlow the customer can simply reply to the email, and their reply lands back in that order's thread instead of a personal inbox. No separate portal to sign into.

Does GarageFlow work outside the United States?

Yes. Shops set their own currency, tax rates and whether prices display tax-inclusive or tax-exclusive, and VAT number formats are validated for 31 countries. The app runs in English, Spanish, Romanian, Estonian, German, Polish and Icelandic, and each customer can be set to receive their emails in their own language.

Can I send messages over WhatsApp?

Yes, for templated messages like payment reminders: connect your WhatsApp Business account in settings and GarageFlow sends them automatically. Full two-way WhatsApp conversations inside the order thread are on the roadmap; email reply-in works today.

Auto repair shop software, from estimate to payment

Estimates, inspections, approvals, invoices and card payments all live on one repair order. No double entry.

Start free trial See how it works

The GarageFlow workflow board in list view: fourteen repair orders with their customer, vehicle and total.

Connects to the accounts your shop already holds.

Running a shop shouldn't mean chasing it all day.

Jobs, customers and money live across calls, texts, sticky notes and spreadsheets. Something always slips.

Four places the same job turned up.

Personal WhatsApp

Yes go ahead with the brakes 👍

An authorization, buried 200 chats deep.

Missed call

“Is my car ready yet?”

Fourth one before lunch. Nobody logged the first three.

Sticky note on the monitor

Invoice: silver CR-V, picked up Tuesday!!

Still not sent.

Your email outbox

Sent Tuesday. No reply since.

681,70 €

Work that is neither booked in nor written off.

The same job in GarageFlow.

Sarah Mitchell

+1 5550142[email protected]

2019 Honda CR-V

Plate: KLM-482 · Last: 64,200 km

#1042 Front brakes + oil service

Services2Inspections1SummaryTime ClocksNotes

Front Brake Pads & Rotors

Not Authorized

ItemsHrs/QtyRate/PriceSubtotal

Replace front pads and rotors1.80189,00 €340,20 €

Brake pads (front set)1.0084,00 €84,00 €

Brake rotors2.0089,00 €178,00 €

Total:602,20 €

Full Synthetic Oil Change

79,50 €

Waiting for customer approvalOrder total681,70 €

Every dropped thread becomes

a slower payment
an unhappy customer
a job that never comes back

One order carries the customer, the car, the work and where it stands. Nobody has to remember it, and nobody types it twice.

Monday morning, you already know who owes you what.

The receivables and the pipeline are on one screen, off the jobs you already ran. Nobody assembles them.

Receivables

Customer aging

View report

CustomerTotal due

Sarah Mitchell1.237,80 €

Tom Erikson270,60 €

Anna Kowalski226,92 €

David Romero113,64 €

Every figure traces to an invoice you can open, on a car you worked on.

Pipeline

Workflow status

View workflow

StatusTotal

Estimates2367,30 €

Waiting for approval22780,70 €

Approved1888,50 €

In progress31.532,50 €

The amber count is work nobody has authorized yet. It is the number that costs you the week.

Built for the shop floor

The tools that change how the day runs.

Each one removes a specific headache independent shops hit every single day.

Digital inspections

Show them the problem. Let them pick the fix.

Photograph what you find and send it over. The customer ticks the findings they want quoted right on their phone, and the estimate gets built from exactly that list, with the rest kept on file as deferred work.

Photo findings, marked pass / attention / fail
Customer requests a quote item by item
Estimate built from what they picked

Explore digital inspections

garageflow · inspection

Estimate2Inspection1

We found items that need your attention. Tick the ones you'd like us to quote. Anything left unticked is put off for now.

Brake System Inspection

Completed today

All items13Failed2Needs attention3Passed8

1
Front brake pad thickness
Failed
Worn to 2 mm, below the 3 mm limit. Replace before next service.
Request a quote
3
Rear brake pads or shoes
Needs attention
5 mm left. Fine for now, worth watching at the next visit.
Request a quote

Estimates & approval

Authorized and signed without a phone call.

Send one branded link. No app, no login. The customer ticks the work they want, declines the rest, and signs from any device. The order advances itself, and the authorization is filed with its date, method and signature.

No-login customer portal
Approve & sign on any device
Authorization recorded on the order

Explore estimates & approval

garageflow · estimate

Estimate2Inspection1

Front Brake Pads & Rotors

602,20 €

Labor

Replace front pads and rotors

1.80 hrs × 189,00 €

340,20 €

Parts & Materials

Brake pads (front set)

1.00 qty × 84,00 €

84,00 €

Brake rotors

2.00 qty × 89,00 €

178,00 €

Full Synthetic Oil Change

79,50 €

Your Selection

1 of 2 selected

1 service will be declined

Your total602,20 €

Approve & Sign

Secure submission

Messaging

Every conversation, attached to the right car.

Each order gets its own thread. Send an update, the customer replies to the email, and it lands back in the order. Not a personal phone, not a lost inbox.

One thread per repair order
Customers reply by email
Templated WhatsApp reminders

Explore messaging

garageflow · order

Sarah Mitchell

#1042

All2Updates

Today

You · 6:47 PM

Hi Sarah, your estimate for the brake job is ready. You can review and approve it online.

Read

Sarah Mitchell · 6:59 PM

Sounds good, go ahead!

Mobile: +15550142|Email: [email protected]

Send a message about order #1042

Invoicing & payments

The invoice writes itself. The payment chases itself.

Mark the job done and the invoice is ready. Customers pay by card through Stripe, automatic reminders nudge the late ones, and every payment syncs to QuickBooks.

Invoice from the completed job
Card payments via Stripe
Reminders + QuickBooks sync

Explore invoicing & payments

garageflow · invoice

INV-1025

Paid Jul 13, 2026

Paid

Invoice details

NumberINV-1025

IssuedJul 13, 2026

DueJul 27, 2026

Payments1

1.041,24 €

Card

Jul 13, 2026

Paid1.041,24 €

Processing fee20,03 €

Net received1.021,21 €

ProcessorStripe

Total1.041,24 €

Paid in Full

Six columns to start, then the board is yours.

Every shop opens on the same six lanes. Rename them, recolour them, add your own.

Workflow (14)

Track every estimate, repair order, and invoice from one board.

ColumnsList

Estimates3

EST-1042

Front brakes + oil service

681,70 €

2019 Honda CR-V

Sarah Mitchell

Dropped Off1

EST-1038

Annual inspection + tires

116,20 €

2020 Volkswagen Tiguan

Anna Kowalski

Waiting for Parts1

EST-1039

Coolant leak investigation

888,50 €

2018 BMW 320i

Michael Brooks

Authorized labor3.5 h left

In Progress2

RO-1041

120k service + timing inspection

1.126,20 €

2017 Ford F-150

James Carter

Authorized labor3.8 h left

Completed1

RO-1037

Battery + charging system

287,50 €

2016 Subaru Outback

David Romero

Authorized labor0.5 h left

Invoices34

INV-1033

Four-Wheel Alignment

1.237,80 €

2019 Honda CR-V

Sarah Mitchell

Dragging a card moves the card
That is all it does. No renumbering, no re-pricing, no email to the customer because a job crossed a line on a screen.
Two lanes mean nothing on purpose
Dropped Off and Waiting for Parts carry no document meaning at all, so you can track how the shop really works without inventing paperwork.
Or let a lane do the work
Point one at invoicing and cards that land there raise their invoice. Paid orders can clear themselves off the board.

Seven inspection sheets are already written when you sign up.

A blank inspection list is why most shops never run a digital inspection. You start by editing.

Multi-Point Inspection (Courtesy Check)

30 checks

Pre-Purchase Inspection (Used Vehicle)

21 checks

Suspension and Steering Inspection

14 checks

Brake System Inspection

13 checks

Tires and Wheels Check

11 checks

Battery, Charging and Starting Check

10 checks

Air Conditioning and Climate Check

9 checks

A parts matrix and a labour matrix, both switched off

A default matrix re-prices your whole catalogue. Seeding one turned on would change your prices on day one, so you get the ladder to read and edit, and you decide when it goes live.

Written in your shop's language

Templates, item titles and the notes behind them are seeded in the language you signed up in, not translated later from English.

The parts we would rather you checked.

Four things a shop should ask any software before it moves its money onto it.

Start free trial

Free trial. You won't be charged until it ends, and you can cancel anytime.

Your money goes to your account, not ours

Card payments run through your own Stripe Connect account, and Stripe pays out to your bank on your schedule. GarageFlow is never in the path of the money.

QuickBooks syncs invoices. Xero does not, yet

Invoices and payments flow to QuickBooks Online on their own. Xero connects and imports your catalogue today; invoice write-back is not built, and we would rather say so here than after you switch.

VAT formats checked for 31 countries

Your currency, your rates, and prices shown tax-inclusive or tax-exclusive the way your market expects, not the way an American shop expects.

Each customer is emailed in their own language

The app runs in English, Spanish, Romanian, Estonian, German, Polish and Icelandic. The language on a customer's record decides what language their emails go out in, whatever the staff use.

Pricing

Every plan and price, published.

Pick a plan, start a 14-day trial, and write your first estimate today. No per-feature add-ons.

Basic

For smaller shops starting out.

€29/mo

per month, billed monthly

Start free trial

14-day free trial · cancel anytime

Up to 2 users
Estimates & approvals
Invoices & payments
Customer management
Inventory & parts
Online appointment booking

Growth

Pro

For professional busy workshops.

€99/mo

per month, billed monthly

Start free trial

14-day free trial · cancel anytime

Everything in Growth, plus:

Up to 15 users
Scheduled report emails
Reviews & marketing campaigns
Audit logs

See full feature comparison

Need a custom plan? Contact us

Common questions.

Have a question not answered here? Contact us.

Ready to run a tighter shop?

Set up your shop in minutes and see every job, estimate, and payment in one flow. You won't be charged until the trial ends.

Start free trial Talk to us

14-day free trial
No per-feature add-ons
Cancel anytime

Auto repair shop software, from estimate to payment

Running a shop shouldn't mean chasing it all day.

Monday morning, you already know who owes you what.

Customer aging

Workflow status

The tools that change how the day runs.

Show them the problem. Let them pick the fix.

Authorized and signed without a phone call.

Every conversation, attached to the right car.

The invoice writes itself. The payment chases itself.

Six columns to start, then the board is yours.

Seven inspection sheets are already written when you sign up.

The parts we would rather you checked.

Your money goes to your account, not ours

QuickBooks syncs invoices. Xero does not, yet

VAT formats checked for 31 countries

Each customer is emailed in their own language

Every plan and price, published.

Basic

Growth

Pro

Common questions.

What is GarageFlow?

Can customers approve estimates online?

How do digital vehicle inspections work?

Can customers reply directly by email?

Does GarageFlow work outside the United States?

Can I send messages over WhatsApp?

Ready to run a tighter shop?